Supplier Payments
Free yourself from admin. Focus on running your business.
Managing supplier invoices is essential but time-consuming. Our Supplier Payment Service takes the burden off your shoulders — we schedule, process, and reconcile payments securely, keeping suppliers happy and cashflow healthy. You stay in control of approvals, while we handle the admin.
Simply send us your approved invoices and we’ll draft payment runs for you.
We process everything with full security.
Supplier statements reconciled so you always know where you stand.
With optional reminders and forwarding.
Why choose our supplier payments service
Running a business already comes with enough challenges — managing supplier payments shouldn’t be one of them. Our service is designed to take the administrative burden off your shoulders so you can save time, avoid mistakes, and focus on what really matters: growing your business.
Never miss a payment
Missed payments damage trust and can lead to late fees. We ensure your suppliers are paid on time, every time — even if you’re away or too busy — so your reputation and relationships stay intact.
Secure payments
We use a safe setup that never requires direct access to your bank account. Every transaction is processed with full security protocols in place, so your business and your money are protected at all times.
Free up your time
Stop wasting hours logging into banking systems, setting up payees, or juggling dozens of transfers. We handle the repetitive admin so you can spend more time on strategy, clients, and growth.
Stronger relationships
Timely, reliable payments make suppliers feel valued and respected. That trust builds smoother partnerships, better terms, and long-lasting business relationships.
Better cashflow clarity
Our structured process gives you a clear view of what’s due and when. By prioritising and scheduling payments properly, you’ll always know where your finances stand and can make decisions with confidence.
Expert oversight
You stay in control of approvals, while we manage the processing accurately and reliably. That means no stress, no errors, and no admin headaches — just complete reassurance.
Get your business off
to the best start.
We have helped thousands of UK businesses with their accounting needs. We seem to be doing a good job
as our clients are always happy to tell us.
What’s included in our supplier payments service
Our Supplier Payment Service is designed to take the admin burden off your plate while keeping your finances accurate, secure, and stress-free. Here’s what you get as standard:
- Invoice data entry & uploads – We input your supplier invoices directly into your bookkeeping software (e.g. Xero, QuickBooks) so everything is recorded accurately and on time — saving you hours of manual data entry.
- Draft payment runs – We prepare scheduled payments based on due dates and supplier terms. All you need to do is approve — no logging into banking systems or juggling dozens of transfers.
- Integration with payment platforms – Whether you use Airwallex or another gateway, we set it up, connect it to your accounts, and ensure it works seamlessly with your bookkeeping tools for smoother operations.
- Supplier statement reconciliation – We match invoices, payments, and credit notes to supplier statements, so nothing is missed or duplicated. This keeps your records accurate and your supplier relationships strong.
- Discrepancy checks & alerts – We flag unmatched invoices, unusual payment patterns, or errors before they impact your cashflow or cause issues with suppliers.
- Support from a dedicated team – Our experts are on hand to answer questions, provide training, and recommend improvements so your supplier payment process keeps getting better.
How our supplier payment process works
We keep things simple. You stay in control of approvals, while we handle the admin and make sure your suppliers are paid securely, accurately, and on time.
Step 1: You approve invoices
You remain in full control by choosing which supplier invoices need to be paid. Simply forward or upload approved invoices into your accounting system, and we’ll take care of the rest. No chasing due dates, no double-checking paperwork — just a streamlined process that gives you confidence and saves hours of time
Step 2: We process the payments
Once you’ve approved the invoices, we prepare payment runs, schedule transfers, and reconcile supplier statements on your behalf. Using secure payment platforms like Airwallex, we ensure every transaction is handled safely and efficiently. That means no missed deadlines, no late fees, and stronger relationships with your suppliers.
Step 3: You get clear reports
After payments are made, you’ll receive simple, transparent reports that show what’s been paid, what’s outstanding, and where your cashflow stands. These updates give you peace of mind and the clarity you need to make confident business decisions.
Streamline your supplier payment process
Speak with one of our bookkeeping specialists today and discover how we simplify your supplier payments using platforms like Airwallex and Xero—giving you more control and less admin.
Client responsibilities and limitations
Our Supplier Payment Service is built around collaboration. While we take care of the admin and payment processing, a few actions stay in your hands to ensure security, compliance, and complete control. Here’s what you remain responsible for — and how it protects your business:
Approve all payments
No bank access given
Use tiered platforms
Validate invoice data
Provide access and files
You make the final call on every supplier payment. Our role is to prepare and manage the payment runs, but nothing is ever released without your authorisation. This means you maintain complete control over your cashflow while avoiding the time-consuming admin of scheduling, checking, and processing individual payments. By approving only once per batch, you stay efficient, in control, and confident that everything is accurate before funds leave your account.
For your security, we never request or require direct access to your bank account. All payments are handled through trusted third-party platforms such as Airwallex, which provide draft-only permissions. This means we can prepare the runs safely, but only you can release the payments. It’s a built-in safeguard that prevents unauthorised transactions, keeps your banking details private, and gives you peace of mind knowing your money is always protected.
To work with us, you’ll need a payment platform that supports role-based or tiered permissions. This safeguard ensures we can draft and upload payment instructions, but never move funds ourselves. Platforms like Airwallex offer this functionality as standard, giving businesses a clear separation of duties and greater financial security. If you’re not already using a compliant system, our team can guide you through setup and integration, ensuring payments flow smoothly alongside your bookkeeping.
You are responsible for making sure supplier invoices and credit notes are accurate, legitimate, and internally approved before we process them. While we manage the payment workflow, we don’t validate suppliers, negotiate terms, or handle disputes. By keeping this responsibility in your hands, you safeguard against errors or fraudulent claims, while we ensure everything you approve is paid correctly and on time. To get the best results, we recommend businesses maintain a strong internal approval process that complements our work.
For us to process payments quickly and accurately, we’ll need timely access to your accounting software and supporting documents, such as invoices, credit notes, supplier statements, and agreed payment terms. Submitting these in a consistent format — either via email forwarding or upload — ensures there are no delays. If anything is missing or unclear, we’ll let you know straight away so payments aren’t held up. This collaboration keeps your records accurate, your suppliers happy, and your payment process running without interruption.
Fusion services
We provide a comprehensive range of accounting and tax services to help launch your new venture.
Who benefits from supplier support
Our Supplier Payment Service is designed for busy business owners who want less admin, fewer headaches, and more time to focus on growth. It’s especially valuable for:
- Owners and directors: If admin is eating into your day, this service frees you up to focus on strategy, clients, and running the business instead of routine paperwork.
- Growing businesses: As your supplier list grows, keeping track of invoices becomes a full-time job. We make sure nothing slips through the cracks and that your suppliers are always paid on time.
- Entrepreneurs scaling up: When you’re focused on growth, the last thing you need is chasing payments and managing online banking. We handle the process securely so you can scale faster without distractions.
- Compliance-conscious businesses: For companies that value accuracy, timeliness, and financial clarity, we give you confidence that every payment is managed securely and correctly — often using trusted platforms like Airwallex to safeguard the process.
And if you already use Fusion for bookkeeping or credit control, supplier payment support is a natural extension — connecting your accounts, payments, and reporting into one streamlined system.
Combine with bookkeeping or credit control
Our Supplier Payment Service works even better when paired with our bookkeeping or credit control solutions. Together, these services create a fully integrated system that keeps your accounts accurate, your suppliers paid on time, and your cashflow under control.
Instead of juggling different providers or wasting hours reconciling tasks, everything flows through one streamlined process — managed by a dedicated Fusion team that knows your business inside out. This means no duplication, fewer errors, and a single point of accountability for your financial management.
By combining services, you also gain richer reporting and insights. Supplier payments link seamlessly with your accounts, while credit control ensures money is coming in on schedule. The result is a clear, up-to-date view of your finances at all times — so you can make better decisions with confidence.
Why our clients
love us
Affordable supplier payment support
Your time is too valuable to waste on admin. Let Fusion handle your supplier payments so you can focus on running and growing your business — all under one flexible plan with transparent pricing.
We are modern accountants that help businesses grow
Find out how Marco Fehrl, the Director of 29 Forward Limited, was able to run his business more efficiently thanks to our help with taxes. As part of our work for his clients in France, we did payroll, VAT returns, and EEC services. We also did the year-end accounts and personal tax returns for him.
FAQ ‘s
Do I lose control of my payments if Fusion handles them?
No — you always stay in control. With our system, you approve every invoice before it’s paid. We simply prepare and manage the payment run on your behalf. That means no logging into banking systems or chasing deadlines, but also no risk of payments being sent without your authorisation. You get the best of both worlds: less admin, more control.
Is the service secure?
Yes. Security is built into everything we do. We use trusted payment platforms such as Airwallex, which allow draft-only permissions. That means we can schedule and prepare payment runs, but only you can release the funds. You never have to share direct bank access, and all transactions are handled with the highest security standards — giving you complete peace of mind.
Can this be combined with bookkeeping or other services?
Definitely. Many of our clients choose to combine supplier payment support with bookkeeping and credit control. Doing so creates a single streamlined system where invoices, supplier payments, and cashflow reporting all connect seamlessly. This saves time, reduces duplication, and means you have one dedicated Fusion team handling your financial processes end to end. It’s the easiest way to simplify your accounts and strengthen your cashflow management.
What type of businesses benefit most from this service?
We work with a wide range of businesses — from startups and small companies to established SMEs. It’s particularly valuable if:
- You’re growing quickly and juggling multiple suppliers.
- You’re an owner-director who wants more time for strategy and clients.
- You’ve ever missed a payment and seen the strain it puts on supplier relationships.
- You want greater clarity over your cashflow without the admin burden.
If any of those sound familiar, this service was designed with you in mind.
How much does the service cost?
Our supplier payment support is affordable and tailored to your needs. Pricing depends on factors such as the volume of invoices, number of suppliers, and whether you combine it with bookkeeping or credit control. What doesn’t change is the value: our service is designed to save you time, reduce admin stress, and prevent costly errors or late fees. Get in touch today for a personalised quote — we’ll show you exactly how it can fit your business.
What software does the service work with?
Our Supplier Payment Service integrates with leading accounting platforms such as Xero, QuickBooks, and FreeAgent. If you’re already using one of these systems, we’ll connect directly to your setup so invoices flow through seamlessly. If not, don’t worry — we can advise on the best solution for your business and guide you through a smooth setup process.
What if I already have a bookkeeper?
That’s no problem. We can work alongside your existing bookkeeper to handle just the supplier payment side of things, or we can offer a fully managed service that combines bookkeeping, credit control, and payments in one place. The choice is yours — and many clients find that consolidating services with Fusion saves time, reduces costs, and makes communication far easier.